Differences

This shows you the differences between two versions of the page.

--- tools:new [2024/04/12 21:32] – created smartin015
+++ tools:new [2024/09/12 15:50] (current) – [Update digital systems] smartin015
@@ Line 1: / Line 1: @@
 ====== Bringing a New Tool Online ======
+Several steps are required to bring a new tool online at Protohaven.
+===== Gather Resources =====
+Collecting the following resources will make it easier to follow subsequent steps:
+  * The tool make, model, and manufacturer
+  * A photo of the tool as it exists in the shop
+  * Tool manual or operating guide provided by the supplier
+  * Any machine-specific tools used for service and/or maintenance
+===== Update digital systems =====
+**Airtable Tools & Equipment list**
+Fill out this form, with as much information as you're able to provide: https://airtable.com/appbIlORlmbIxNU1L/pagU80WPndAUejI61/form
+The password to access this form is the same as the workshop@protohaven.org user.
+Once you've filled the form, notify a staff or board member so they can complete additional fields not present on the form.
+The admin will also need to:
+  * Ensure syncing succeeds from Airtable to Booked (test by creating a reservation with a nonprivileged account)
+  * Ensure custom fields are created for clearances in Neon CRM and on the instructor log submission form (not currently automated)
+**Tool Tutorial, Clearance, and Maintenance docs (on Wiki)**
+Login to the wiki and create separate tool tutorial, clearance, and maintenance pages. You can create pages by navigating to a nonexistent page and clicking the "create" button on the right of the screen.
+Follow the directory structure, style and format of other existing docs.
+===== Physical updates =====
+  - Attach a magnet clip to a visible part of the machine so that the tool can be "tagged" in the event of issues. Extra clips can be found on the back of the sign-in kiosk at the front desk.