Differences

This shows you the differences between two versions of the page.

--- shoptechs:start [2024/09/15 16:38] – [📦 Storage 📦] w.m.hart01
+++ shoptechs:start [2024/12/28 18:01] (current) – [🔧 Shop & Maintenance Tasks 🔨] airtable -> http://protohaven.org/maintenance kathryn.mazaitis
@@ Line 49: / Line 49: @@
   * If you miss two shifts without communicating to your lead, you will be relieved from the shop tech program.
-=== Requesting Time Off ===
+=== When you first learn you need to take time off from an upcoming shift: ===
-The procedure for taking off is as follows.
   - Confirm with your shift partner that they are working the shift you wish to take off.
-  - If you get confirmation then  [[https://airtable.com/shrEhiwTuufX7BBuB|fill out the Time Off Form]]. No further action needed.
+  - If you get confirmation then follow the shift change process below - no further action is needed.
   - If you need off and your shift partner also unable to cover, post in the  [[https://discord.com/channels/791673872529358869/801505724001419314|#Techs channel on Discord]] tagging @techs asking for someone to cover your shift.
-  - Once you find coverage for the shift [[https://airtable.com/shrEhiwTuufX7BBuB|fill out the Time Off Form]].
+  - Once you find coverage for the shift, follow the shift change process below.
-  - If you are unable to find coverage for your shift message @TechLeads in the [[https://discord.com/channels/791673872529358869/801505724001419314|#Techs channel on Discord]] letting us know you're having troubles finding coverage.  Then submit [[https://airtable.com/shrEhiwTuufX7BBuB|the Time Off Form]] with the covered by field is blank.
+  - If you are unable to find coverage for your shift message @TechLeads in the [[https://discord.com/channels/791673872529358869/801505724001419314|#Techs channel on Discord]] letting us know you're having troubles finding coverage, then follow the shift change process below.
-  - The tech leads will work to arrange coverage for the shift.
+=== Shift change process: ===
+//As of 2024-12-11, there is a new way to specify time off://
+  - Browse to https://api.protohaven.org/techs#cal and click the `login` link on the top right.
+  - Enter your Neon login credentials to login. If you don't remember them, click `Having trouble logging in?` and use the same email that you login with at the front desk - it'll send an email you can use to reset your password.
+  - When you've authed and returned to the calendar page, use the date selectors to pick a time window containing your shift to be changed.
+  - Left click (or tap) on the shift you want to change, tap the `X` next to your name to remove yourself from the shift, and use the `Add New` selection box to add your replacement (after they've confirmed, of course)
+  - Click `Save` to save the modification.
+If you make a mistake in changing shifts, you can click an edited shift and use the `Revert` button to bring it back to the regular scheduled state.
+**It's more important to tell us when you're NOT on duty than it is to find a replacement.** Please make sure to mark your time off regardless of whether you've found a swap partner so us tech leads know whether the shift is properly staffed.
 === Taking Additional Shifts ===
-If you'd like to take additional shifts, see [[https://airtable.com/appZIwlIgaq1Ps28Y/shrNVtUCBjN0jx2gt|this calendar]] for needed coverage. Announce your desire to cover the shift in the #techs channel so leads and other techs know who will be on that shift.
+If you'd like to take additional shifts, see https://api.protohaven.org/techs#cal for needed coverage. Announce your desire to cover the shift in the #techs channel so leads and other techs know who will be on that shift.
 ===== Shop Tech Duties =====
@@ Line 104: / Line 116: @@
 Large packages the come in the front door can be stashed on the cages or in the corner of the kitchen area.  Also let the member know their delivery is here.
+==== Donations ====
+**Protohaven does not accept walk-in donations** - direct individuals to fill out [[https://form.asana.com/?k=ahRWpg6Vc6ny13edihwoBQ&d=1199692158232291|this form]] and wait for approval before they drop stuff off.
+This policy exists because well-minded individuals have dropped off everything from non-functioning equipment to bags full of dirty socks. Any donations accepted outside of this process will be the responsibility of the person who accepted them - you'll have to fill out the form and await approval.
 ==== 🗺️ Tours 🗺️ ====
@@ Line 127: / Line 145: @@
 A master list of tasks (many of which may need further conversation) exist at [[https://app.asana.com/0/1202469740885594/1202469740885594|Shop & Maintenance Tasks Project in Asana]].
-  * [[https://airtable.com/shrluff2WSzy8c3xd|Tool Report & Maintenance Request]]
+  * [[http://protohaven.org/maintenance|Tool Report & Maintenance Request]]
   * [[https://airtable.com/shr9Hbyf7tdf7Y5LD/tblalZYdLVoTICzE6|Current Tool Status]]
   * The key to the compressor is in the second drawer down of the maintenance cart.
@@ Line 304: / Line 322: @@
   * [[https://youtu.be/DcuFYH1-zfQ|Storage Refunds Howto Video]]
   * [[https://youtu.be/cnF9SVmCdWU|Weekly and Monthly Storage Howto Video]]
-  * Storage tags are typically found in the bottom drawer of the file cabinet to the left of the front desk. IF WE RUN OUT… The file is in Google drive from the front desk computer, and the laminator is in the cage by the front door (under the member market).
+  * Storage tags are typically found in the bottom drawer of the file cabinet to the left of the front desk. IF WE RUN OUT… The file is in [[https://drive.google.com/file/d/1J-Oijnu2lrF85iDnaMNMTX4YNmlwxvYR/view?usp=sharing|Google drive]] from the front desk computer, and the laminator is in the cage by the front door (under the member market).
+=== Flowchart for Member Interactions (V1) ===
+{{:shoptechs:makerspacecustomerissueflowchart.drawio.png?400|}}
 === Policy Violation ===