Differences

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--- shoptechs:start [2024/06/05 14:20] – [📆 Schedule 📆] smartin015
+++ shoptechs:start [2024/12/28 18:01] (current) – [🔧 Shop & Maintenance Tasks 🔨] airtable -> http://protohaven.org/maintenance kathryn.mazaitis
@@ Line 22: / Line 22: @@
 | Bill Hart | bill.ha |
+If you need to get a hold of any lead with urgency, include **@TechLeads** in a message to the #techs channel which will notify all the leads of your message.
 ==== 📆 Schedule 📆 ====
@@ Line 48: / Line 49: @@
   * If you miss two shifts without communicating to your lead, you will be relieved from the shop tech program.
-=== Requesting Time Off ===
+=== When you first learn you need to take time off from an upcoming shift: ===
-The procedure for taking off is as follows.
   - Confirm with your shift partner that they are working the shift you wish to take off.
-  - If you get confirmation then  [[https://airtable.com/shrEhiwTuufX7BBuB|fill out the Time Off Form]]. No further action needed.
+  - If you get confirmation then follow the shift change process below - no further action is needed.
   - If you need off and your shift partner also unable to cover, post in the  [[https://discord.com/channels/791673872529358869/801505724001419314|#Techs channel on Discord]] tagging @techs asking for someone to cover your shift.
-  - Once you find coverage for the shift [[https://airtable.com/shrEhiwTuufX7BBuB|fill out the Time Off Form]].
+  - Once you find coverage for the shift, follow the shift change process below.
-  - If you are unable to find coverage for your shift message @TechLeads in the [[https://discord.com/channels/791673872529358869/801505724001419314|#Techs channel on Discord]] letting us know you're having troubles finding coverage.  Then submit [[https://airtable.com/shrEhiwTuufX7BBuB|the Time Off Form]] with the covered by field is blank.
+  - If you are unable to find coverage for your shift message @TechLeads in the [[https://discord.com/channels/791673872529358869/801505724001419314|#Techs channel on Discord]] letting us know you're having troubles finding coverage, then follow the shift change process below.
-  - The tech leads will work to arrange coverage for the shift.
+=== Shift change process: ===
+//As of 2024-12-11, there is a new way to specify time off://
+  - Browse to https://api.protohaven.org/techs#cal and click the `login` link on the top right.
+  - Enter your Neon login credentials to login. If you don't remember them, click `Having trouble logging in?` and use the same email that you login with at the front desk - it'll send an email you can use to reset your password.
+  - When you've authed and returned to the calendar page, use the date selectors to pick a time window containing your shift to be changed.
+  - Left click (or tap) on the shift you want to change, tap the `X` next to your name to remove yourself from the shift, and use the `Add New` selection box to add your replacement (after they've confirmed, of course)
+  - Click `Save` to save the modification.
+If you make a mistake in changing shifts, you can click an edited shift and use the `Revert` button to bring it back to the regular scheduled state.
+**It's more important to tell us when you're NOT on duty than it is to find a replacement.** Please make sure to mark your time off regardless of whether you've found a swap partner so us tech leads know whether the shift is properly staffed.
 === Taking Additional Shifts ===
-If you'd like to take additional shifts, see [[https://airtable.com/appZIwlIgaq1Ps28Y/shrNVtUCBjN0jx2gt|this calendar]] for needed coverage. Announce your desire to cover the shift in the #techs channel so leads and other techs know who will be on that shift.
+If you'd like to take additional shifts, see https://api.protohaven.org/techs#cal for needed coverage. Announce your desire to cover the shift in the #techs channel so leads and other techs know who will be on that shift.
 ===== Shop Tech Duties =====
@@ Line 103: / Line 116: @@
 Large packages the come in the front door can be stashed on the cages or in the corner of the kitchen area.  Also let the member know their delivery is here.
+==== Donations ====
+**Protohaven does not accept walk-in donations** - direct individuals to fill out [[https://form.asana.com/?k=ahRWpg6Vc6ny13edihwoBQ&d=1199692158232291|this form]] and wait for approval before they drop stuff off.
+This policy exists because well-minded individuals have dropped off everything from non-functioning equipment to bags full of dirty socks. Any donations accepted outside of this process will be the responsibility of the person who accepted them - you'll have to fill out the form and await approval.
 ==== 🗺️ Tours 🗺️ ====
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 A master list of tasks (many of which may need further conversation) exist at [[https://app.asana.com/0/1202469740885594/1202469740885594|Shop & Maintenance Tasks Project in Asana]].
-  * [[https://airtable.com/shrluff2WSzy8c3xd|Tool Report & Maintenance Request]]
+  * [[http://protohaven.org/maintenance|Tool Report & Maintenance Request]]
   * [[https://airtable.com/shr9Hbyf7tdf7Y5LD/tblalZYdLVoTICzE6|Current Tool Status]]
   * The key to the compressor is in the second drawer down of the maintenance cart.
@@ Line 148: / Line 167: @@
   * **//Before 10am!//** Check Oil Level on the Air Compressor. Checking oil level needs to be done after it’s been off for at least 10 minutes and before the air compressor is scheduled to turn on at 10am. There is a window on the back side away from the air tank. Use your phone flashlight to look through the window and verify that oil is visible at the halfway mark in the sight glass.
   * Confirm the compressor is timed to turn on - check ~15-20 mins after open to make sure the air pressure is good and the compressor is listed as "in set" on the display.
-  *   * [[tools:air_compressor:start#checking_and_draining_moisture|Check for moisture in the Air compressor tank]], file tool report if more than a mist of water is found.
+    * [[tools:air_compressor:start#checking_and_draining_moisture|Check for moisture in the Air compressor tank]], file tool report if more than a mist of water is found.
   * Open the Protohaven Dashboard on the Front Desk computer and log-in to the Protohaven Workshop Google account (workshop@protohaven.org).
+  * If any Isotunes headphones were left charging overnight, return them to the rack.
   * Walk through the shop and return any tools sitting out or in the wrong crib to the appropriate place. If an area is in significant disarray, notify staff.
   * Place abandoned items in scrap bins or in the lost and found.
@@ Line 159: / Line 179: @@
   * Turn on the TV by the Lost & Found by tapping the front of the bezel by the power icon, then wake the attached laptop by lifting and closing the lid.
   * Ensure the [[https://www.sawstop.com/product/dust-collection-blade-guard-tsg-dc/|blade guards]] are installed on both table saws.
+  * Summer: Water plants on pallets out front. Green watering can is by front door.
 ==== ☀️ All Shift Tasks ☀️ ====
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   * Turn off power to Table Saws using the little red/yellow switch.
   * Ensure Soldering Stations are unplugged.
-  * Turn off all hub and classroom computers
+  * Turn off all hub and classroom computers.
+  * Turn off the vinyl cutter and heat press in the graphics area.
   * Ensure all other tools (sandblaster, CNC plasma/router, etc.) are turned off.
   * Place abandoned items in scrap bins or in the lost and found. Place a pink “Paid Storage Required” notice with today’s date on any projects or materials that have been left sitting out, or in lockers, shelves, or other storage areas with no storage receipt. If the owner of the items left out is known, use the Dashboard to submit an Unpaid Storage Form so that they may be billed for storage.
@@ Line 236: / Line 258: @@
 Two AED devices are available - one the kitchen next to the shop doors and another in the woodshop next to the door leading into the studio area.
+Regardless of minor or major emergency, please file an [[https://form.asana.com/?k=rpw5XNZrd9MGZ20QqNOEiA&d=1199692158232291|injury report]] so we can work to improve prevention and handling of injuries.
 ==== Staff and Volunteers, Who to contact for what ====
@@ Line 244: / Line 267: @@
 === Membership, Storage, Clearances ===
-Any questions or issues related to membership, storage, or clearances go to @taylor g (she/her) . She can be reached at [[membership@protohaven.org]]. Taylor is also part-time (20 hours per week), so please be patient with her as well.
+Any questions or issues related to membership, storage, or clearances go to Camden Jennings @camden_jennings Camden@protohaven.org (she/they) . She can be reached at [[membership@protohaven.org]]. Camden is also part-time (20 hours per week), so please be patient with her as well.
 ==== 💻 Website, Address, Phone Number ☎️ ====
@@ Line 271: / Line 294: @@
 You can look up a user's membership status, type, and expiration date via [[https://airtable.com/shr2hO6pknJkAJp75/tblOlPnUDgecxlAcg|this Airtable link]].
-If a member calls about issues with their membership or with AMP, direct them to speak with Taylor (membership@protohaven.org)
+If a member calls about issues with their membership or with AMP, direct them to speak with Camden (membership@protohaven.org)
 ==== 🏛️ Classes 🏛️ ====
@@ Line 299: / Line 322: @@
   * [[https://youtu.be/DcuFYH1-zfQ|Storage Refunds Howto Video]]
   * [[https://youtu.be/cnF9SVmCdWU|Weekly and Monthly Storage Howto Video]]
+  * Storage tags are typically found in the bottom drawer of the file cabinet to the left of the front desk. IF WE RUN OUT… The file is in [[https://drive.google.com/file/d/1J-Oijnu2lrF85iDnaMNMTX4YNmlwxvYR/view?usp=sharing|Google drive]] from the front desk computer, and the laminator is in the cage by the front door (under the member market).
+=== Flowchart for Member Interactions (V1) ===
+{{:shoptechs:makerspacecustomerissueflowchart.drawio.png?400|}}
 === Policy Violation ===