Differences

This shows you the differences between two versions of the page.

--- instructors [2024/01/22 13:44] – [Onboarding] smartin015
+++ instructors [2024/04/23 21:33] (current) – smartin015
@@ Line 10: / Line 10: @@
   * [[https://api.protohaven.org/instructor/class|Instructor Dashboard]] for confirming classes, checking signups, and submitting instructor logs after class for payroll & student clearances
-  * [[https://form.asana.com/?k=B1nhetIpeWN_rTEFNQPVbA&d=1199692158232291|Class Supply Purchase Request]]
+  * [[https://docs.google.com/forms/u/1/d/e/1FAIpQLScX3HbZJ1-Fm_XPufidvleu6iLWvMCASZ4rc8rPYcwu_G33gg/viewform|Instructor Log Form]] - use this for ad-hoc teaching and unscheduled classes.
+  * [[https://form.asana.com/?k=syF2O04JfU-Z82q6NcEJKg&d=1199692158232291|Class Supply Purchase Request]]
   * [[https://reserve.protohaven.org/|Equipment Reservations]]
   * [[http://heartlandcheckview.com/|Heartland Payroll]] (login to see your pay stubs)
@@ Line 20: / Line 21: @@
 To become an instructor, follow these steps:
-  - Complete and submit a [[https://www.irs.gov/pub/irs-pdf/fw9.pdf|W9 form]] and a [[https://drive.google.com/file/d/1Cohtw_nO8xyGBhwgKJmVetTU-iK8Z7Tc/view?usp=sharing|direct deposit form]] to education@protohaven.org.
+  - Submit the following information to education@protohaven.org:
-  - Send a 2-3 sentence bio and a headshot photo to education@protohaven.org - this is added to the Protohaven website [[https://calendar.google.com/calendar/u/0/appointments/schedules/AcZssZ3f7tHhFrPGLdGS_sokiYSbUYRq3BeMsIyUHo0OBqQw0h5_-4AH13nAPlPvuMudviEjnWEujnER|Schedule an Onboarding]] to establish your membership, get access to the #instructors discord channel and [[https://api.protohaven.org/instructor/class|Instructor Dashboard]], and get cleared on the tools you will be teaching.
+    - A completed [[https://www.irs.gov/pub/irs-pdf/fw9.pdf|W9 form]]
-  - Submit the [[https://airtable.com/applultHGJxHNg69H/shr5VVjEbKd0a1DIa|Instructor capabilities form]]
+    - A completed [[https://drive.google.com/file/d/1Cohtw_nO8xyGBhwgKJmVetTU-iK8Z7Tc/view?usp=sharing|direct deposit form]] to education@protohaven.org.
-  - Add the times you can teach to the [[https://calendar.google.com/calendar/embed?src=c_f23df5d8d7c5214640d5f69cf049a15e8aef1832f6bf43d6fa75dd8fb3c85a3f%40group.calendar.google.com&ctz=America%2FNew_York|Instructor availability calendar]] - be sure to use your full name as submitted the capabilities form so our scheduling system can properly parse it.
+    - a 2-3 sentence bio
-  - Review and refactor all teaching materials (course outline, bill of materials, handouts etc.) located in the [[https://drive.google.com/drive/u/0/folders/0ABKACOLu3vZ5Uk9PVA|Education Shared Drive]].
+    - a photo headshot
-  - Become familiar with class kit and the materials and tools that will be involved in classes that will be taught
+  - Submit the details of any new classes you want to teach via our [[https://airtable.com/applultHGJxHNg69H/pagZ4T25M8KekiJZw/form|new class template form]].
-  - Review location of emergency resources - including our 3 first aid kits, 2 AEDs, fire extinguishers, and eye wash station.
+  - Submit the [[https://airtable.com/applultHGJxHNg69H/shr5VVjEbKd0a1DIa|Instructor capabilities form]]. **It's strongly recommended to use a gmail or Google account** when asked for your email, as our scheduling system relies on Google Calendar for inputting availability.
+  - Schedule [[https://calendar.google.com/calendar/u/0/appointments/schedules/AcZssZ3f7tHhFrPGLdGS_sokiYSbUYRq3BeMsIyUHo0OBqQw0h5_-4AH13nAPlPvuMudviEjnWEujnER|an Onboarding]] to establish your membership, get access to the #instructors discord channel and [[https://api.protohaven.org/instructor/class|Instructor Dashboard]], and get cleared on the tools you will be teaching.
+  - We will invite you to our [[https://drive.google.com/drive/u/0/folders/0ABKACOLu3vZ5Uk9PVA|Education Shared Drive]] and to the #instructors Discord channel. Please review all teaching materials for your classes (course outline, bill of materials, handouts etc.) - if changes are needed, reach out to education@protohaven.org or on the Discord.
+  - Follow the steps in the Scheduling section below to list your availability.
+  - Familiarize yourself with the class kit and the materials and tools that will be involved in the classes you agreed to teach when you submitted the capabilities form.
+Classes will be automatically scheduled monthly - you'll receive an email with followup steps.
 ==== Payroll ====
@@ Line 39: / Line 45: @@
 Classes are released automatically a month in advance; classes for June are scheduled at the end of April, etc. with the following process:
-  - You'll receive a reminder email to update your schedule in the [[https://calendar.google.com/calendar/embed?src=c_f23df5d8d7c5214640d5f69cf049a15e8aef1832f6bf43d6fa75dd8fb3c85a3f%40group.calendar.google.com&ctz=America%2FNew_York|instructor availability calendar]] around the 20th of the month.
+  - You'll receive a reminder email to update your schedule in the [[https://calendar.google.com/calendar/u/1?cid=Y19hYjA0OGUyMTgwNWEwYjVmN2YwOTRhODFmNmRiZDE5YTNjYmE1NTY1YjQwODk2MjU2NTY3OWNkNDhmZmQwMmQ5QGdyb3VwLmNhbGVuZGFyLmdvb2dsZS5jb20|instructor availability calendar]] around the 20th of the month. If you're unable to edit events, post in #instructors and someone will help get you access.
   - A couple days later, you'll receive another email linking to your [[https://api.protohaven.org/instructor/class|Instructor Dashboard]] with proposed new classes. These classes are not yet published - **you must confirm your availability in the dashboard** before they will run.
   - Around the end of the month, all confirmed classes will go live and you'll receive an email with a list of the newly scheduled classes.
 If your ability to teach any class changes - whether by expecting to be late for a class, having an emergency, or other obligation - please reach out ASAP on the #instructors channel or to education@protohaven.org so we can cancel or move the class.
+==== Profile Status (on Dashboard) ====
+When you sign in to the [[https://api.protohaven.org/instructor/class|Instructor Dashboard]], your profile on the left side of the page includes a "Status" section. This will potentially highlight actions you need to take.
+  * Membership - when not "OK", there's an issue with the active state of your Neon membership. Reach out to membership@protohaven.org to resolve this.
+  * Capabilities - when not "OK", this means that your capabilities haven't been logged. Submit the [[https://airtable.com/applultHGJxHNg69H/shr5VVjEbKd0a1DIa|Instructor capabilities form]] to remedy this.
+  * Paperwork - when not "OK", specific documents will be listed as missing. Please send the missing documents to education@protohaven.org so we can record them.
+  * Discord - when not "OK", it's likely your discord username isn't linked to your Neon account. Mention this in the #instructors channel of Discord and an admin (probably Scott) will link things up.
+  * Availability - when not "OK", this indicates that your availability cannot be found in the [[https://calendar.google.com/calendar/u/1?cid=Y19hYjA0OGUyMTgwNWEwYjVmN2YwOTRhODFmNmRiZDE5YTNjYmE1NTY1YjQwODk2MjU2NTY3OWNkNDhmZmQwMmQ5QGdyb3VwLmNhbGVuZGFyLmdvb2dsZS5jb20|instructor availability calendar]]. Make sure you are using your full name (as listed on the instructor dashboard) when setting your availability, and contact education@protohaven.org if you have access or setup issues.
 ==== Class Materials ====
-Class supply kits are located in the Classes/Events supply room. Only Protohaven staff, instructors, and Shop Techs are permitted in this room. It's your responsibility to check your supply kit well in advance of the class date, and to submit a [Class Supply Request](https://form.asana.com/?k=B1nhetIpeWN_rTEFNQPVbA&d=1199692158232291) ASAP to ensure the kit is well stocked for your class.
+Class supply kits are located in the Classes/Events supply room. Only Protohaven staff, instructors, and Shop Techs are permitted in this room. It's your responsibility to check your supply kit well in advance of the class date, and to submit a [[https://form.asana.com/?k=syF2O04JfU-Z82q6NcEJKg&d=1199692158232291|Class Supply Request]] ASAP to ensure the kit is well stocked for your class.
 ==== Insurance ====
@@ Line 71: / Line 87: @@
 You'll receive an email reminder to submit an instructor log via the [[https://api.protohaven.org/instructor/class|Instructor Dashboard]] to mark any clearances received by students and to receive payment for hours worked.
-If supplies are low, please submit [a class supply request](https://form.asana.com/?k=B1nhetIpeWN_rTEFNQPVbA&d=1199692158232291) so supplies are available before the next run of the class.
+If supplies are low, please submit a [[https://form.asana.com/?k=syF2O04JfU-Z82q6NcEJKg&d=1199692158232291|class supply request]] so supplies are available before the next run of the class.
 If any tools were problematic or other maintenance is needed, submit a [[https://airtable.com/shrluff2WSzy8c3xd|tool report]].
@@ Line 81: / Line 97: @@
 ===== Private Instruction =====
-See [[https://docs.google.com/document/d/18zXdsQ1LxuizX0L3EpMgRzU-8MVuucIHcWIGbzVylb0/edit#heading=h.jqp90fhofd5j|this document]] for details - if you want to be part of private instruction, reach out on the #instructors discord channel.
+**Instructors must undergo an additional process to become private instructors**.
+See [[https://docs.google.com/document/d/18zXdsQ1LxuizX0L3EpMgRzU-8MVuucIHcWIGbzVylb0/edit#heading=h.jqp90fhofd5j|this document]] for details. If you want to be part of private instruction, reach out on the #instructors discord channel.
+Current private instructors:
+  * Nolan Gormley
+  * Jason Wright
+  * Scott Martin
+  * Jon Conley
+  * Cord Merrell
+  * Lizzee Solomon
+  * Lola Brown
+  * Brian Rooker
+  * Karen Kocher
+A few special details:
+  * Private instructors must coordinate with their student on a time to meet. If you want an @protohaven.org email address to facilitate this, ask for one in the #instructors Discord channel.
+  * Members can make self-service appointments with instructors, but if folks have trouble they can reach out to membership@protohaven.org and Taylor can match requests to instructors. There's also a [[https://form.asana.com/?k=YXgO7epJe3brNGLS6sOw7A&d=1199692158232291|submission form]], also managed by Taylor.
+  * Some clearances achieved through private instruction require a full set of tools/equipment (general wood and metal, specifically) to reduce the amount of accountability issues.
+  * Pricing is for the session, not per person - if more than one person is in the session, the cost may be split among them. However, the instructor may limit attendees at their discretion.
+  * **It's the responsiblity of the instructor to ensure the member pays at the end of their session.** This is done by picking the appropriate admission cost on the [[https://protohaven.app.neoncrm.com/np/clients/protohaven/event.jsp?event=17631|Private Instruction event]], which can be found by going to http://protohaven.org, clicking Classes, Class & Event Schedule, and scrolling to the bottom of the page.