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instructors [2024/06/02 20:13] – smartin015instructors [2025/01/14 21:05] (current) – [Creating new Classes] smartin015
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 ==== Scheduling ==== ==== Scheduling ====
  
-Instructors are responsible for proposing times for their teachable classes by using the [[https://api.protohaven.org/instructor/class|Instructor Dashboard]]. Please click [[https://www.youtube.com/watch?v=wKtX1DR0Xmw&feature=youtu.be|HERE]] for a video tutorial.+**Click [[https://www.youtube.com/watch?v=wKtX1DR0Xmw&feature=youtu.be|HERE]] for a video tutorial.**
  
-Be advised, the scheduler will automatically avoid scheduling classes under the following conditions:+Instructors are responsible for proposing times for their teachable classes by using the [[https://api.protohaven.org/instructor/class|Instructor Dashboard]].  
 + 
 +**Be advised, the scheduler will automatically avoid scheduling classes under the following conditions:**
  
   * on US holidays   * on US holidays
-  * before 5pm on a weekday+  * before 6pm on a weekday (valid times are 10am-1pm, 1pm-4pm, 2pm-5pm, 6pm-9pm on weekends and only 6pm-9pm on weekdays, as of 2024-09-05)
   * concurrently in the same area (e.g. never two textiles classes)   * concurrently in the same area (e.g. never two textiles classes)
   * when an instructor is already teaching a class   * when an instructor is already teaching a class
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 The scheduler may propose classes that overlap with other unpublished classes. When the automation runs to publish classes, it will publish whichever class was confirmed earliest. The scheduler may propose classes that overlap with other unpublished classes. When the automation runs to publish classes, it will publish whichever class was confirmed earliest.
  
-You'll receive a reminder email to update your schedule in the [[https://calendar.google.com/calendar/u/1?cid=Y19hYjA0OGUyMTgwNWEwYjVmN2YwOTRhODFmNmRiZDE5YTNjYmE1NTY1YjQwODk2MjU2NTY3OWNkNDhmZmQwMmQ5QGdyb3VwLmNhbGVuZGFyLmdvb2dsZS5jb20|instructor availability calendar]] if your scheduled classes are starting to dwindle. If you're unable to edit events, post in #instructors and someone will help get you access.+You'll receive a reminder email to schedule additional classes if your scheduled classes are starting to dwindle.
  
 If your ability to teach any class changes - whether by expecting to be late for a class, having an emergency, or other obligation - please reach out ASAP on the #instructors channel or to education@protohaven.org so we can make changes. Note that you can cancel classes via the instructor dashboard, as long as no one has signed up for the class yet. If your ability to teach any class changes - whether by expecting to be late for a class, having an emergency, or other obligation - please reach out ASAP on the #instructors channel or to education@protohaven.org so we can make changes. Note that you can cancel classes via the instructor dashboard, as long as no one has signed up for the class yet.
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 ==== Class Materials ==== ==== Class Materials ====
  
-Class supply kits are located in the Classes/Events supply room. Only Protohaven staff, instructors, and Shop Techs are permitted in this room. It's your responsibility to check your supply kit well in advance of the class date, and to submit a [[https://form.asana.com/?k=syF2O04JfU-Z82q6NcEJKg&d=1199692158232291|Class Supply Request]] ASAP to ensure the kit is well stocked for your class.+Class supply kits are located in the Classes/Events supply room. Only Protohaven staff, instructors, and Shop Techs are permitted in this room.  
 + 
 +It's your responsibility to check your supply kit well in advance of the class date. Submit a [[https://form.asana.com/?k=syF2O04JfU-Z82q6NcEJKg&d=1199692158232291|Purchase Request]] ASAP to ensure the kit is well stocked for your class.
  
 ==== Insurance ==== ==== Insurance ====
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 Protohaven is not responsible for any property damage or loss - contact your insurance provider to take out a personal articles policy as an add on to homeowners’ or renters’ policy to cover any damage or loss to property that you might have at Protohaven. Protohaven is not responsible for any property damage or loss - contact your insurance provider to take out a personal articles policy as an add on to homeowners’ or renters’ policy to cover any damage or loss to property that you might have at Protohaven.
  
-===== Running Classes =====+==== Running Classes ====
  
-===== Start ===== +**Everyone must sign in** on the laptop at the front desk before class begins - this includes instructors. Please arrive early enough to be well set up for your class.
- +
-**Everyone must sign in** on the laptop at the front desk - this includes instructors. Please arrive early enough to be well set up for your class.+
  
 Ensure all non-member students receive a day pass (located in the class supplies room to the right of the door) so they can come in and reinforce what they've learned. The pass should have the date of the class and the student's name written on it - day passes are non-transferable and expire after 7 days.  Ensure all non-member students receive a day pass (located in the class supplies room to the right of the door) so they can come in and reinforce what they've learned. The pass should have the date of the class and the student's name written on it - day passes are non-transferable and expire after 7 days. 
  
-===== During =====+During the class, ask students if they're OK with photo and video being taken. Try to collect a few photos and videos for marketing material for future classes.
  
-Ask students if they're OK with photo and video being taken. Try to collect a few photos and videos for marketing material for future classes. +After class, clean up your area and returning the class kit to the Classes & Events supply room. 
- +
-===== End ===== +
- +
-Cean up your area and returning the class kit to the Classes & Events supply room. +
  
 You'll receive an email reminder to submit an instructor log via the [[https://api.protohaven.org/instructor/class|Instructor Dashboard]] to mark any clearances received by students and to receive payment for hours worked.  You'll receive an email reminder to submit an instructor log via the [[https://api.protohaven.org/instructor/class|Instructor Dashboard]] to mark any clearances received by students and to receive payment for hours worked. 
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 If supplies are low, please submit a [[https://form.asana.com/?k=syF2O04JfU-Z82q6NcEJKg&d=1199692158232291|class supply request]] so supplies are available before the next run of the class. If supplies are low, please submit a [[https://form.asana.com/?k=syF2O04JfU-Z82q6NcEJKg&d=1199692158232291|class supply request]] so supplies are available before the next run of the class.
  
-If any tools were problematic or other maintenance is needed, submit a [[https://airtable.com/shrluff2WSzy8c3xd|tool report]].+If any tools were problematic or other maintenance is needed, submit a [[https://protohaven.org/maintenance|tool report]]. 
 + 
 +If the class was scheduled to run (i.e. you received the "Your class is on for <date>!" email) and nobody showed, please submit your hours for the class session as if it ran. 
 +==== Creating new Classes ==== 
 + 
 +Submit a [[https://airtable.com/applultHGJxHNg69H/pagZ4T25M8KekiJZw/form|New Class Proposal]] with as much detail as you can, and notify an education lead (e.g. via the #instructors channel in Discord). 
 + 
 +An education lead will be in touch with next steps on development, leading up to the class clearance process. 
 + 
 +==== Class Clearance Process ==== 
 + 
 +**You must be cleared on a class before you are permitted to teach it** - this applies to all classes, brand new or otherwise. This is the process: 
 + 
 +  - Instructor inspects the area(s) where the class is to be taught 
 +  - Instructor submits purchase requests for any missing supplies or tools. 
 +  - Instructor picks a time to trial the class, at least 7 days in the future. 
 +  - An education lead recruits Shop Techs to attend the trial class (takes a couple days). 
 +  - The techs attend the class and the instructor teaches, taking notes on any gaps in process or tooling. 
 +  - Attendees submit feedback to the education leads, who meet with the instructor to discuss improvements to the class. 
 +  - If the feedback is generally positive, the class is approved for teaching to members and the general public. 
 + 
 +Note: You may log billable hours for the trial session, or volunteer hours if you like. 
 +==== Modifying existing classes ====
  
-===== Class Development =====+Sometimes, classes are modified after clearances have been given. 
  
-See [[https://docs.google.com/document/d/1GYLld6SRp1A6bixF1xkq2fJpZkKTcZNsvhF2VS7Ts8M/edit|this document]] for a description of how courses are structured and how to create a new class. Compensation is based on available funding and isn't guaranteed - but we gladly accept volunteer effort to create new classes.+  * Simple changes (e.g. a change of technique that may take a couple extra minutes to explain) must be communicated to all instructors that teach the class. 
 +  * Complex changes (e.g. using a different kit for assmebly, or offering substantially different design files) invalidate existing instructor clearances and require re-training.
  
-===== Private Instruction =====+Education leads decide whether a change is simple or complex; seek confirmation from one or more leads before making your change.  
 +==== Private Instruction ====
  
 **Instructors must undergo an additional process to become private instructors**. **Instructors must undergo an additional process to become private instructors**.
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   * Nolan Gormley   * Nolan Gormley
 +  * Sarah Nielsen
   * Jason Wright   * Jason Wright
   * Scott Martin   * Scott Martin
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   * Brian Rooker   * Brian Rooker
   * Karen Kocher   * Karen Kocher
 +  * Dave Seward
  
 A few special details: A few special details:
instructors.1717359204.txt.gz · Last modified: 2024/06/02 20:13 by smartin015