Protohaven Wiki

This page is read only. You can view the source, but not change it. Ask your administrator if you think this is wrong.
====== Instructor Guide ======

Instructors are deliver course offerings and work with the board and staff to develop new classes, and are expected to teach all courses for which they've confirmed their availability. All instructors are 1099 contractors and are not considered Protohaven staff or representatives.

**New Instructors: Click [[https://protohaven.org/wiki/instructors/onboarding|HERE]] for onboarding steps.**

==== Important Links: ====

  * [[https://api.protohaven.org/instructor/class|Instructor Dashboard]] for confirming classes, checking signups, and submitting instructor logs after class for payroll & student clearances
  * [[https://docs.google.com/forms/u/1/d/e/1FAIpQLScX3HbZJ1-Fm_XPufidvleu6iLWvMCASZ4rc8rPYcwu_G33gg/viewform|Instructor Log Form]] - use this for ad-hoc teaching and unscheduled classes.
  * [[https://form.asana.com/?k=syF2O04JfU-Z82q6NcEJKg&d=1199692158232291|Class Supply Purchase Request]]
  * [[https://reserve.protohaven.org/|Equipment Reservations]]
  * [[http://heartlandcheckview.com/|Heartland Payroll]] (login to see your pay stubs)


==== Payroll ====

Protohaven pays staff and instructors via direct deposit according to the [[https://drive.google.com/file/d/1g3ZN33HW42JZKBEEGW6yalhdqojZTuUt/view|payroll schedule]], on the second payroll of the month (please see pay of month column). It's recommended submit all hours immediately after teaching your class, which can be done via Submit Log button in the [[https://api.protohaven.org/instructor/class|Instructor Dashboard]].

==== Taxes ====

All Protohaven instructors are 1099 contractors and are responsible for reporting and paying any necessary taxes. Protohaven doesn't pay for any costs associated with prep time, homework help, or any class time that extends beyond the (usually 3 hour) duration of the class.

==== Scheduling ====

**Click [[https://www.youtube.com/watch?v=wKtX1DR0Xmw&feature=youtu.be|HERE]] for a video tutorial.**

Instructors are responsible for proposing times for their teachable classes by using the [[https://api.protohaven.org/instructor/class|Instructor Dashboard]]. 

**Be advised, the scheduler will automatically avoid scheduling classes under the following conditions:**

  * on US holidays
  * before 6pm on a weekday (valid times are 10am-1pm, 1pm-4pm, 2pm-5pm, 6pm-9pm on weekends and only 6pm-9pm on weekdays, as of 2024-09-05)
  * concurrently in the same area (e.g. never two textiles classes)
  * when an instructor is already teaching a class
  * to an instructor that cannot teach them.
  * at a time the instructor has not listed as available
  * too soon after the previous run of the class (usually, a month)

The scheduler may propose classes that overlap with other unpublished classes. When the automation runs to publish classes, it will publish whichever class was confirmed earliest.

You'll receive a reminder email to schedule additional classes if your scheduled classes are starting to dwindle.

If your ability to teach any class changes - whether by expecting to be late for a class, having an emergency, or other obligation - please reach out ASAP on the #instructors channel or to education@protohaven.org so we can make changes. Note that you can cancel classes via the instructor dashboard, as long as no one has signed up for the class yet.


==== Class Materials ====

Class supply kits are located in the Classes/Events supply room. Only Protohaven staff, instructors, and Shop Techs are permitted in this room. 

It's your responsibility to check your supply kit well in advance of the class date. Submit a [[https://form.asana.com/?k=syF2O04JfU-Z82q6NcEJKg&d=1199692158232291|Purchase Request]] ASAP to ensure the kit is well stocked for your class.

==== Insurance ====

Protohaven is not responsible for any property damage or loss - contact your insurance provider to take out a personal articles policy as an add on to homeowners’ or renters’ policy to cover any damage or loss to property that you might have at Protohaven.

==== Running Classes ====

**Everyone must sign in** on the laptop at the front desk before class begins - this includes instructors. Please arrive early enough to be well set up for your class.

Ensure all non-member students receive a day pass (located in the class supplies room to the right of the door) so they can come in and reinforce what they've learned. The pass should have the date of the class and the student's name written on it - day passes are non-transferable and expire after 7 days. 

During the class, ask students if they're OK with photo and video being taken. Try to collect a few photos and videos for marketing material for future classes.

After class, clean up your area and returning the class kit to the Classes & Events supply room. 

You'll receive an email reminder to submit an instructor log via the [[https://api.protohaven.org/instructor/class|Instructor Dashboard]] to mark any clearances received by students and to receive payment for hours worked. 

If supplies are low, please submit a [[https://form.asana.com/?k=syF2O04JfU-Z82q6NcEJKg&d=1199692158232291|class supply request]] so supplies are available before the next run of the class.

If any tools were problematic or other maintenance is needed, submit a [[https://protohaven.org/maintenance|tool report]].

If the class was scheduled to run (i.e. you received the "Your class is on for <date>!" email) and nobody showed, please submit your hours for the class session as if it ran.
==== Creating new Classes ====

Submit a [[https://airtable.com/applultHGJxHNg69H/pagZ4T25M8KekiJZw/form|New Class Proposal]] with as much detail as you can, and notify an education lead (e.g. via the #instructors channel in Discord).

An education lead will be in touch with next steps on development, leading up to the class clearance process.

==== Class Clearance Process ====

**You must be cleared on a class before you are permitted to teach it** - this applies to all classes, brand new or otherwise. This is the process:

  - Instructor inspects the area(s) where the class is to be taught
  - Instructor submits purchase requests for any missing supplies or tools.
  - Instructor picks a time to trial the class, at least 7 days in the future.
  - An education lead recruits Shop Techs to attend the trial class (takes a couple days).
  - The techs attend the class and the instructor teaches, taking notes on any gaps in process or tooling.
  - Attendees submit feedback to the education leads, who meet with the instructor to discuss improvements to the class.
  - If the feedback is generally positive, the class is approved for teaching to members and the general public.

Note: You may log billable hours for the trial session, or volunteer hours if you like.
==== Modifying existing classes ====

Sometimes, classes are modified after clearances have been given. 

  * Simple changes (e.g. a change of technique that may take a couple extra minutes to explain) must be communicated to all instructors that teach the class.
  * Complex changes (e.g. using a different kit for assmebly, or offering substantially different design files) invalidate existing instructor clearances and require re-training.

Education leads decide whether a change is simple or complex; seek confirmation from one or more leads before making your change. 
==== Private Instruction ====

**Instructors must undergo an additional process to become private instructors**.

See [[https://docs.google.com/document/d/18zXdsQ1LxuizX0L3EpMgRzU-8MVuucIHcWIGbzVylb0/edit#heading=h.jqp90fhofd5j|this document]] for details. If you want to be part of private instruction, reach out on the #instructors discord channel.

Current private instructors:

  * Nolan Gormley
  * Sarah Nielsen
  * Jason Wright
  * Scott Martin
  * Jon Conley
  * Cord Merrell
  * Lizzee Solomon
  * Lola Brown
  * Brian Rooker
  * Karen Kocher
  * Dave Seward

A few special details:

  * Private instructors must coordinate with their student on a time to meet. If you want an @protohaven.org email address to facilitate this, ask for one in the #instructors Discord channel.
  * Members can make self-service appointments with instructors, but if folks have trouble they can reach out to membership@protohaven.org and Taylor can match requests to instructors. There's also a [[https://form.asana.com/?k=YXgO7epJe3brNGLS6sOw7A&d=1199692158232291|submission form]], also managed by Taylor.
  * Some clearances achieved through private instruction require a full set of tools/equipment (general wood and metal, specifically) to reduce the amount of accountability issues.
  * Pricing is for the session, not per person - if more than one person is in the session, the cost may be split among them. However, the instructor may limit attendees at their discretion. 
  * **It's the responsiblity of the instructor to ensure the member pays at the end of their session.** This is done by picking the appropriate admission cost on the [[https://protohaven.app.neoncrm.com/np/clients/protohaven/event.jsp?event=17631|Private Instruction event]], which can be found by going to http://protohaven.org, clicking Classes, Class & Event Schedule, and scrolling to the bottom of the page.