Protohaven Wiki

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===== Instructor Onboarding =====

To become an instructor, follow these steps:

  - Ask for and receive approval to begin the instructor process by one of the board, staff, or leads. If you aren't sure how to do this, submit your request to education@protohaven.org.
  - Submit the following information to education@protohaven.org:
    - A completed [[https://www.irs.gov/pub/irs-pdf/fw9.pdf|W9 form]] 
    - A completed [[https://drive.google.com/file/d/1Cohtw_nO8xyGBhwgKJmVetTU-iK8Z7Tc/view?usp=sharing|direct deposit form]]
    - a 2-3 sentence biography for our website
    - a photo headshot for our website
  - Submit the details of any new classes you want to teach via our [[https://airtable.com/applultHGJxHNg69H/pagZ4T25M8KekiJZw/form|new class template form]]. Be advised that these classes will require further review before they are taught.
  - Submit the [[https://airtable.com/applultHGJxHNg69H/shr5VVjEbKd0a1DIa|Instructor capabilities form]]. **It's strongly recommended to use a gmail or Google account** when asked for your email, as our scheduling system relies on Google Calendar for inputting availability.
  - If you aren't yet a member, schedule [[https://calendar.google.com/calendar/u/0/appointments/schedules/AcZssZ3f7tHhFrPGLdGS_sokiYSbUYRq3BeMsIyUHo0OBqQw0h5_-4AH13nAPlPvuMudviEjnWEujnER|an Onboarding]] to establish your membership, get access to the #instructors discord channel and [[https://api.protohaven.org/instructor/class|Instructor Dashboard]], and get cleared on the tools you will be teaching.
  - We will invite you to our [[https://drive.google.com/drive/u/0/folders/0ABKACOLu3vZ5Uk9PVA|Education Shared Drive]] and to the #instructors Discord channel. Please review all teaching materials for your classes (course outline, bill of materials, handouts etc.) - if changes are needed, reach out to education@protohaven.org or on the Discord.
  - Follow the [[https://protohaven.org/wiki/instructors|Scheduling steps]] to list your availability.
  - Familiarize yourself with the class kit and the materials and tools that will be involved in the classes you agreed to teach when you submitted the capabilities form.

==== Profile Status (on Dashboard) ====

When you sign in to the [[https://api.protohaven.org/instructor/class|Instructor Dashboard]], your profile on the left side of the page includes a "Status" section. This will potentially highlight actions you need to take:

  * Membership - when not "OK", there's an issue with the active state of your Neon membership. Reach out to membership@protohaven.org to resolve this.
  * Capabilities - when not "OK", this means that your capabilities haven't been logged. Submit the [[https://airtable.com/applultHGJxHNg69H/shr5VVjEbKd0a1DIa|Instructor capabilities form]] to remedy this.
  * Paperwork - when not "OK", specific documents will be listed as missing. Please send the missing documents to education@protohaven.org so we can record them.
  * Discord - when not "OK", it's likely your discord username isn't linked to your Neon account. Mention this in the #instructors channel of Discord and an admin (probably Scott) will link things up.
  * Availability - when not "OK", this indicates that your availability cannot be found in the [[https://calendar.google.com/calendar/u/1?cid=Y19hYjA0OGUyMTgwNWEwYjVmN2YwOTRhODFmNmRiZDE5YTNjYmE1NTY1YjQwODk2MjU2NTY3OWNkNDhmZmQwMmQ5QGdyb3VwLmNhbGVuZGFyLmdvb2dsZS5jb20|instructor availability calendar]]. Make sure you are using your full name (as listed on the instructor dashboard) when setting your availability, and contact education@protohaven.org if you have access or setup issues.