====== Bringing a New Tool Online ======

Several steps are required to bring a new tool online at Protohaven.

===== Gather Resources =====

Collecting the following resources will make it easier to follow subsequent steps:

  * The tool make, model, and manufacturer
  * A photo of the tool as it exists in the shop
  * Tool manual or operating guide provided by the supplier
  * Any machine-specific tools used for service and/or maintenance

===== Update digital systems =====

**Airtable Tools & Equipment list**

Fill out this form, with as much information as you're able to provide: https://airtable.com/appbIlORlmbIxNU1L/pagU80WPndAUejI61/form

The password to access this form is the same as the workshop@protohaven.org user.

Once you've filled the form, notify a staff or board member so they can complete additional fields not present on the form.

The admin will also need to:

  * Ensure syncing succeeds from Airtable to Booked (test by creating a reservation with a nonprivileged account)
  * Ensure custom fields are created for clearances in Neon CRM and on the instructor log submission form (not currently automated)

**Tool Tutorial, Clearance, and Maintenance docs (on Wiki)**

Login to the wiki and create separate tool tutorial, clearance, and maintenance pages. You can create pages by navigating to a nonexistent page and clicking the "create" button on the right of the screen. 

Follow the directory structure, style and format of other existing docs.

===== Physical updates =====

  - Attach a magnet clip to a visible part of the machine so that the tool can be "tagged" in the event of issues. Extra clips can be found on the back of the sign-in kiosk at the front desk.